WORK WITH US
WORK WITH US

Agency Coordinator

Ruby Digital is looking for an Agency Coordinator to join our team, to primarily assist in the Human Resource and finance functions of the company.

Ruby Digital is looking for an Agency Coordinator to join our team.

This person will primarily assist with administration in all the operational activities that are critical in us fulfilling our Mission statement: “To empower our team to achieve world-class results for our clients. We believe the best way to do this is by prioritising the professional and personal success of our people.”

At Ruby Digital we’re always looking for talented people to work with. If you’re passionate about taking on a leadership role in digital marketing and committed to furthering your career in a company that’s equally committed to helping you realise your full potential, then we’d like to hear from you!
Come make history with the brightest, most curious people from every discipline. We’ve only just begun…

When you apply, please include the words, “I want to work for Ruby Digital because…” in your cover letter and explain the exact reasons that you have. Any applications that do not include this will not be considered.

Correspondence will only be conducted with shortlisted candidates.

About us

  • Ruby Digital is an exceptional team of online marketing solutions specialists at South Africa’s most visible, #1 ranked and multi-award-winning digital marketing agency.
  • We have proven results in competitive markets in 15 countries across 4 continents, particularly the United Kingdom, North America, EMEA and Australia – with over 10 years’ experience and earned results in a variety of competitive industries, from iGaming, eCommerce, Online Tourism to Education.
  • Featured on: BusinessDayTV – News24 – SABC – IOL – BizCommunity
  • We are all about delivering lasting value and ROI to our clients, as well as continuously in R&D to find the next best digital solution for our clients.
  • Our team of dynamic, passionate specialists ensures clear, honest and tangible results online.

Our Values

At Ruby Digital

  • Solutions are us and
    • we are better together,
    • we are lifelong learners,
    • we are practical optimists,
    • we are high achievers,
    • we are revolutionists.

About the role

  • Ruby Digital is looking for an Agency Coordinator to join our team, to primarily assist in the People and Culture division with administrative tasks, as well as the Finance division with basic accounting and/or financial administration, including but not limited to events and travel coordination in the company.
  • You will be joining the People and Culture team in an administrative position, reporting into the HOD People and Culture.
  • To be successful in this role you should have excellent multi-tasking skills, maintain a high level of professionalism, and execute all your tasks with an eye for detail.
  • This is a remote role and must be in South Africa, ideally Cape Town.

Ruby Digital is a great place to work, with flexi-hours and the ability to do interesting work with varied clients.

Responsibilities

This person will primarily fulfil various administrative functions, at different levels in the company activities listed below.

Payroll & HR Administration Management

  • Completion of internal documents and sending it on for signature. Sending signed documents to relevant division and file accordingly.
  • File and platform management – ensuring that all electronic files are organised, up to date and accessible to all team members on SharePoint.
  • Record keeping. (Updating of internal SOP’s, maintaining up to date and accurate records and processes, contracts and client information and documents such as SLA’s, NDA’s, etc.)
  • Complete tasks in line with priorities and due dates set out by Team Leader & HOD.
  • Assisting Exco with ad-hoc administration tasks.

Events & Travel Coordination

  • Drive Ruby culture activities
  • Planning of social events and functions within budget
  • Resourcing of gifts for clients and employees
  • Managing long service awards
  • Managing of staff clothing
  • Managing travel arrangements, including booking of flights, accommodation and conference or meeting rooms
  • Managing staff anniversaries and celebrations

Attributes & Requirements

  • Your own laptop/desktop computer that meets minimum specifications as defined by Employment Contract
  • Excellent written and interpersonal communication skills
  • Awesome organisational skills
  • A willingness to take ownership of the work
  • Strong work ethic and self-starter
  • Computer literacy (Microsoft Word/Google Docs and Excel/Google Sheets)
  • Experience in an agency environment
  • Ability and passion to educate and share industry knowledge with less experienced team members
  • Demonstrate resourcefulness and the initiative to lead advanced projects

Education

  • At least 3 years’ experience in administration
  • Diploma or certificate in Human Resources, Accounting, Bookkeeping

Benefits

  • Work with an exceptional team of online marketing solutions specialists at South Africa’s most visible, 5-star rated, multi-award-winning “digital marketing agency”
  • Remote work = saving on transport and fuel increases
  • Award-winning culture
  • High-learning & development rate & trajectory
  • Your SAY – really MATTERS
  • Flexible hours = work/life balance
  • Monthly team reward
  • Quarterly recurring client reward
  • Annual bonus (Based on overall company performance)
  • Long-service awards from 3rd year
  • Culture participation awards

Job Type

  • Fixed-salary permanent position (3/6-month probation)

How to apply

Simply submit the position you’re applying for, your personal details, your CV and cover letter on this form and we will be in touch.

The Digital Marketing Agency That Helps
Ambitious Companies Grow

Google Us – We’re South Africa’s Most 5 Star Rated and Visible Online Marketing Agency.

“Ruby Digital has been a key asset to the growth of our company. They have a wealth of knowledge in the digital space and have shown constant innovation focused on achieving our business objectives."
Natasha Bester
Group Marketing Manager
BON Hotels
“We have seen vast improvements with our Organic growth of the website.”
Maranda Dam
Founder
Fancy Inc

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About Ruby Digital

We’re a South African digital marketing agency with years of experience helping businesses locally & abroad. From tourism & eCommerce to iGaming & IT – we’ve earned results in a variety of competitive industries.

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Contact Us

  • Address: Unit F10, Centurion Business Park, Democracy Way, Cape Town, 7441
  • Business Hours:
    Mon – Fri: 9AM – 5PM

South Africa's most visible, highly rated, and ranked agency.

Check out our Google My Business Reviews to see what our clients have to say about our services.

Growing Businesses Since 2011.

Throughout South Africa and Beyond.

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Free State

Gauteng

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